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School of Doctoral Studies

Registration & monitoring of the doctoral thesis


Postgraduate Centre - Doctoral Studies

Parc Científic i Tecnològic

Building Jaume Casademont

c/ Pic de Peguera, 15 

(La Creueta)

17003  Girona

Academic secretary: 
Tel. +34 972 41 80 48

Economic secretary:  

Tel. +34 972 41 80 06


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Registration and monitoring of the doctoral thesis

Students admitted to the doctoral programme must register at the School of Doctoral Studies. By registering they are granted the right to academic supervision, to the use of any available resources for the development of their work and any other rights established for doctoral students of the University of Girona in these regulations and in the those of the School of Doctoral Studies.

Registration requires the payment of an annual fee until the presentation of the doctoral thesis. Therefore, students must still be registered when the thesis is deposited.




When students register for the first time in a doctoral programme at the University of Girona, they must go to the web page of the School of Doctoral Studies, click on Self-registration and identify themselves with the same identification document (DNI or NIE) or passport number they used at pre-registration and with their date of birth. If they already have a digital identity at the UdG, they should use their username and password.

Students eligible for a fee exemption or reduction must certify their eligibility in the Office of the Secretary of the School of Doctoral Studies before they register.

The certification of eligibility provided depends on the type of registration exemption or reduction.

  • Grant awarded: grant-holder credential, which must be certified in the Office of the Secretary of the School of Doctoral Studies before registration.
  • Large family: original and photocopy of a valid large family card.
  • Persons with a minimum disability level of 33%. One of the following documents: proof of disability card or a certificate issued or validated by ICASS (the Catalan Institute of Social Care and Services); ruling or certificate issued by IMSERSO (the Spanish Institute for Older Persons and Social Services) or the competent body of the corresponding autonomous community; ruling of IMSERSO granting status as a recipient of a total, permanent or severe disability allowance; or a ruling of the Ministry for the Economy or for the Treasury or of the Ministry for Defence recognising a retirement annuity for permanent incapacity or unfitness for work.
  • Victim of gender violence (victims and children). One of the following documents: a restraining order, currently still in force; a report from the State Counsel’s Office providing indications of gender violence previous to the issue of a restraining order; a final, non-appealable conviction, valid for the duration of the sentence imposed on the abuser and for the duration of any additional protection and safety measures handed down to safeguard the victim; or a verdict of not guilty, subject to appeal, valid for the duration of any precautionary measures maintained to protect the victim until the verdict becomes final. If such measures are requested for a child, a family record book must be submitted together with one of these documents.
  • Victims of terrorist acts (spouses and children): corresponding administrative ruling and family register, as appropriate.


Once they have registered, students must go to the faculty or school affiliated with the specific doctoral programme to request their University of Girona student ID card and digital identification (username and password).

When you were admitted to the programme you received an e-mail message instructing you how to create a doctoral student electronic identification (username and password) to access all the electronic services of the UdG.

If you still don’t have it, one will be given to you when you receive your student identification card.

Remember that you need an electronic identification to be able to complete all the steps related to the annual monitoring and assessment of the doctoral thesis.

Registration for the second year is done automatically by the School for Doctoral Studies if requested in an e-mail message from the student. 

If you are granted a doctoral scholarship after the deadline of registration fixed by the academic calendar of the University of Girona, you will be able to register through the academic secretary of the School of Doctoral Studies.

If the training researcher has deposited his or her doctoral thesis at the School of Doctoral Studies (which does not necessarily mean the revision process has begun) before the automatic enrolment date established in the academic calendar for the following academic year, in order to finalise the paperwork for the presentation of the doctoral thesis, he or she only has to pay the administrative fees, and not the academic tuition fees. The same procedure as with automatic enrolment will be followed.



Royal Decree 99/2011, of 28 January, stipulates that universities monitor and assess the work completed on doctoral theses of every research trainee, and that each university decides which procedure(s) it will follow (see procedures).

All the documents required for monitoring must be completed and submitted through the web of the University of Girona, which is accessed by entering your doctoral file using your doctoral student electronic identification. Access is available on the upper right corner of the main webpage of the University of Girona, where it says “Identification”. Enter with your username and password.

The annual assessment will be made at the end of the year by the academic committee of each doctoral programme.

Monitoring begins with the thesis statement (see model), which reflects the aim of the doctoral thesis. Doctoral students must have their thesis statement approved once they have registered for the programme.

After their thesis statement has been approved and before the end of their first year, students must submit a research plan, following the model established by the Steering Committee of the School of Doctoral Studies. This plan can be improved and developed in greater detail through annual reports during the student’s stay in the programme. Annual reports can be submitted during one of three periods for doing so (January, April and June).

During these same periods and beginning in the second year students will submit an annual monitoring report until they defend their doctoral thesis.

All of these procedures must be approved by the advisor, by the thesis supervisor (approval by co-supervisors is not required) and, finally, by the president of the academic committee of the doctoral programme. Without this approval, the doctoral student’s candidacy will be suspended.

Each doctoral candidate will have a doctoral candidate activity document (DAD), a record of all the training and research activity carried out within the doctoral programme. The candidate is required to keep it up to date. It can be accessed at https://webgrec.udg.edu/.

If you are not yet a user of this system, you will have to request a user name and password by following “Curricul@->Sol·licitud de servei”. If you have any problems with the GREC , send a message to suport.grec@udg.edu, where they will clear up any doubts.

Final approval of the research plan leads to official registration of the thesis project with the University of Girona.

Every year, the academic committee of the doctoral programme will evaluate the research plan and the doctoral candidate activities document (DAD), together with any reports submitted by the doctoral candidate and the thesis supervisor, following the models established by the Steering Committee of the School of Doctoral Studies. Approval of the research plan is required to continue in the programme. If the plan is not approved, a new, amended research plan can be submitted for re-evaluation after six months. If it still does not meet the approval of the programme academic committee, the doctoral candidate will be dismissed from the programme and will have to wait until the next academic year before re-applying for admission to a doctoral programme of the University of Girona.

If the registration is cancelled for any other reason, students must re-apply for admission to the doctoral programme.

If students come from another doctoral programme, they may request that the academic committee of the doctoral programme to which they are applying accept all or part of the research activities completed in the previous doctoral programme.


Last update: 16/06/2015