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CLIMSEAS Project

At UdG

Contact

 

Scientific coordinator

Elena Roget correu

Web contents manager

Anna Drou correu

SIO and RHMC people

 

Payment procedure for staff benefiting from IRSES mobility grants

PEOPLE Programme

 

CLIMSEAS Project

 

The amount awarded to the IRSES project covers living expenses, including the cost of travel (up to a maximum of 1800/staff person/month). In accordance with what has been agreed to and is detailed in the Partnership Agreement (PA) document, the UdG will pay visiting staff from Russia.

 

The administration of the payments will be assigned to the administrative staff of the department/institute where the principal researcher of the project is registered. In this case it will be the administrative staff of the Department of Physics. The payment procedure followed by the UdG in this project will be the following:

 

 

Conditions:

 

Be from a country outside the European Union and a member of an institution that is part of the consortium. For this project, at the moment of signing the Grant Agreement, this country is Russia..   

 

Form of payment:

 

Payments will be made by cheque payable to the bearer (the beneficiary of the grant) who, after having prepared the ADOP, has applied for administrative support to the Treasury Section of the Finance, Assets and Procurement Service (SEPIC, in Catalan).

 

Each beneficiary will receive 1800/month of stay, paid during the first seven days of each month.

 

 

1. Procedure

 

-          Before the 28th of February of each project year, the principal investigator will provide the administrative staff with a provisional list of the mobility exchanges planned by staff of a third country for that year, following the model in Annex I.

 

-          At least one month before the departure date for each mobility exchange, the beneficiary of the grant must send the administrative staff:

 

- A copy of the signed agreement indicating that he/she agrees with the programme conditions (Annex III).

 

- The creditor registration form, with the section for creditor information fully completed, and signed (Annex VII). It is not necessary to fill in any bank account details because the payment will be made by cheque.

 

 

-          The administrative staff must take the necessary steps to ensure the beneficiary receives the designated amount during the first seven (7) days of each month. They must also remember to request that the payment be made immediately and in full.

 

 

2. Travel justification

 

In order to justify the expenses, all mobility grant beneficiaries paid by the UdG must submit, within a month of completing their stay, the following:

 

-    Scientific report of the tasks performed during the stay, following the model provided by the Coordinator of the project (Annex VIII)

-    Certificate from the research centre  where the stay was completed (Annex IX)

-    Round-trip airline boarding pass. In the case of low-cost airlines or electronic tickets, an airline-issued document confirming the purchase of tickets.

 

If persons benefiting from mobility stays do not submit these documents, the University of Girona will consider that to be a breach of contract and demand they return all of the money received from the EU.

 

 

ANNEXES:

 

ANNEX I.    List of planned mobility exchanges

ANNEX III. Agreement between the beneficiary and the institution. Annex III.doc   Annex III.pdf

ANNEX VII. Creditor registration form. Annex VII.doc   Annex VII.pdf

ANNEX VIII. Scientific documentation of the tasks carried out during the stay. Annex VIII.doc   Annex VIII.pdf

ANNEX IX. Certificate from the research centre where the stay was completed. Annex IX.doc  Annex IX.pdf